Overview
Kuwai ("we," "us," or "our") operates the website kuwai.org. This Privacy Policy explains what data we collect, why we collect it, and how we use it. We keep things straightforward because we believe you should know exactly what happens with your information.
Information We Collect
Information you provide
- Email address - when you subscribe to the Kuwai Weekly Brief or register for events
- Name and professional details - when you register for events or apply to speak
- Company information - when you inquire about corporate partnerships
Information collected automatically
When you visit our site, we use third-party analytics and session recording tools that automatically collect certain data:
- Google Analytics - collects page views, session duration, traffic sources, device type, browser, approximate geographic location (city/country level), and user interactions. Google Analytics uses cookies to distinguish unique users and sessions. Data is processed by Google LLC.
- PostHog - collects product analytics including page views, clicks, feature usage, and custom events. PostHog may use cookies or local storage to track sessions. We use this to understand how people use our site and improve the experience.
- Microsoft Clarity - records session replays and heatmaps showing mouse movements, clicks, and scrolling behavior. Clarity automatically masks sensitive input fields (like email addresses) in recordings. Microsoft may use cookies for session tracking. Data is processed by Microsoft Corporation.
Cookies and similar technologies
Our site uses cookies and similar technologies (local storage, session storage) for the following purposes:
- Essential - remembering your cookie consent preference
- Analytics - Google Analytics, PostHog, and Microsoft Clarity use cookies to track sessions, measure site performance, and understand usage patterns
- Functional - storing preferences like dismissed notifications
You can control cookies through your browser settings. Most browsers allow you to block or delete cookies. Note that disabling cookies may affect site functionality.
How We Use Your Information
- Send you the Kuwai Weekly Brief (if you subscribed)
- Notify you about upcoming events, speaker announcements, and schedule changes
- Process event registrations
- Respond to partnership or speaker inquiries
- Understand how visitors use our site so we can improve it
- Identify usability issues through session recordings
- Measure the effectiveness of our content and events
We do not sell your personal information. We do not use your data for advertising. We do not share your email address with sponsors or partners without your explicit permission.
Third-Party Services
We share data with the following third-party service providers, strictly for the purposes described:
- Google Analytics (Google LLC) - website analytics and traffic measurement
- PostHog - product analytics and event tracking
- Microsoft Clarity (Microsoft Corporation) - session recordings and heatmaps
- Email service provider - delivering the Weekly Brief and event notifications
Each of these providers operates under their own privacy policies and data processing agreements. We encourage you to review their policies if you want more detail on how they handle data.
Data Retention
We retain your data only as long as it serves a purpose:
- Email subscriptions - until you unsubscribe. Every email includes an unsubscribe link.
- Event registration data - for the duration of the event and a reasonable period after for follow-up
- Analytics data - governed by the retention settings of each analytics platform (typically 14-26 months)
- Session recordings - Microsoft Clarity retains recordings for up to 30 days by default
Your Rights
You have the right to:
- Unsubscribe from emails at any time using the link in any email we send
- Request a copy of the personal data we hold about you
- Request deletion of your personal data
- Opt out of analytics tracking by using browser privacy settings, ad blockers, or the cookie consent banner on our site
To exercise any of these rights, email us at team@kuwai.org.
Data Security
We use industry-standard security measures to protect your data, including HTTPS encryption for all site traffic and secure access controls for our internal systems. No method of transmission over the internet is 100% secure, but we take reasonable steps to protect your information.
Children's Privacy
Kuwai is a professional community. Our site and services are not directed at anyone under the age of 16. We do not knowingly collect personal information from children.
Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. For significant changes, we will notify subscribers via email.
Contact
If you have questions about this Privacy Policy or how we handle your data, reach out to us at team@kuwai.org.